2025 AADOCR/CADR Annual Meeting Registration

• Accompanying Persons Information

  Accompanying persons are non-dentists, non-researchers, non-IADR members who may be traveling with a meeting delegate and who have no scientific or educational interest in the meeting. Meeting delegates' students, lab technicians, colleagues, past IADR members, co-authors, exhibitor personnel, dental product company employees, etc., do not qualify as accompanying persons and are required to pay the appropriate registration fee if they wish to attend. Accompanying persons are not eligible to earn continuing education credits and will not receive a certificate of attendance for the meeting. 

  If your accompanying person wishes to hear your presentation, you must register them and pay the $70 fee as part of your own registration process. Onsite, they will receive a special color-coded ribbon on site. The ribbon will admit an accompanying person for one day of the meeting only and will not be honored at any other time during the meeting. Anyone who wishes to attend more than one day of the meeting is considered to have more than a "personal" interest in dental research and will be required to pay the appropriate fee.

  Accompanying Persons registration rate is $70 USD

• Online Registration Safety

  IADR/AADOCR registration does not solicit. Tech-savvy scammers create fake reservations and websites that look legitimate. If you book through these sites, you run the risk of arriving and not having a registration and may jeopardize your personal information. Make sure you are starting from an iadr.org or aadocr.org or my.iadr.org webpage when you begin registration. Never book from an email that does not come from an iadr.org or aadocr.org email address. 

  Unless you have initiated the communication, please do not provide anyone with your personal information, especially your credit card number.

   

Cancellation, Refund, and Substitution Policy

• Cancellation Policy

  All registrations are subject to the cancellation policy. Cancellations must be made using the online request form by the deadline date; telephone cancellations will NOT be accepted. Refunds or credits will not be given for failure to attend, late arrival, unattended events, or early departure. Refunds will be processed no later than 8 weeks after the meeting.

  Deadline Dates: 
  On or before February 3, 2025: Refund less $50 USD Cancellation fee 

  If you are unable to attend the meeting because you were denied a visa, you will be granted a refund only if you submit a copy of your visa rejection letter and proof that you applied for a visa no later than two weeks after abstract notification letters are sent (approximately December 18, 2024). Non-presenters are encouraged to apply for a visa as soon as possible, but also no later than two weeks after abstract notification letters are sent. If you meet these conditions, a refund will be issued less the cancellation fee above.
  Please note that no refunds will be issued for additional fees paid for express shipping of invitation letters and/or Accompanying Person registration cancellation due to visa denial.

  If you need to cancel your event tickets (including Lunch & Learning Sessions, Hands-on Workshop, Symposia), and/or Accompanying Person registration, a full refund is available until February 3, 2025. After that date, no refund is available for these additional items.

  Without exception, all valid requests for refunds must be received in writing no later than 15 days after the end of the meeting.

  In the event the in-person components of the meeting cannot be held, all registrations will be for virtual attendance and will not be eligible for a refund.

• Refund Policy

  Refunds will be processed no later than 8 weeks after the meeting. Refunds of $30 or less will be treated as a contribution and will not be refunded. Refunds due to overpayment or changes to an existing registration (such as from non-member to member rates) will be subject to a $20 processing fee. No refunds of less than $100 will be issued by wire transfer. If a refund by wire transfer is requested, please contact the IADR/AADOCR Global Headquarters for additional information and fees. Express shipping fees for invitation letters are non-refundable. 

• Substitution Policy

  AADOCR does not allow meeting registration substitutions. Registration fees may not be transferred to another person. Anyone unable to attend the meeting after having paid must cancel his/her registration. The new registrant must then register separately and pay the appropriate registration fee. If you are a presenter substitution, the same policy applies. The original presenter must register for the meeting and then cancel (refund amount less processing fee will depend on when the cancellation occurs) before the substitution can be processed. The new presenter must then register and pay the applicable rate.

• Financial Disclaimer

  AADOCR reserves the right to review each registration for the appropriateness of the selected registration category and make any necessary corrections. For example, a full-time faculty member that chooses the Accompanying Person or Student rate will be corrected upon review. AADOCR reserves the right to charge his/her credit card the difference in registration fees. 

• Photo Release

  The AADOCR reserves the right to photograph, videotape, and otherwise capture events and participants of the 2025 AADOCR/CADR Annual Meeting & Exhibition for unrestricted, nonexclusive, perpetual use in all media and forms of communication whether now existing or hereafter developed. By attending the General Session, you acknowledge and agree that AADOCR may use such images and recordings without your written permission or paying you compensation, and you permanently release AADOCR, and their respective successors and assigns, from any and all claims and liability arising from or relating to the making and use of such images and recordings.